Application for a Doctoral Award
|Committee 1 (7521)||Fine arts, literature (all types)|
|Committee 2 (7522)||Classical archaeology, classics, classical and dead languages, history, mediaeval studies, philosophy, religious studies|
|Committee 3 (7523)||Anthropology; archaeology (except classical archaeology), archival science, communications and media studies, criminology, demography, folklore, geography, library and information science, sociology, urban and regional studies, environmental studies|
|Committee 4 (7524)||Education, linguistics, psychology, social work|
|Committee 5 (7525)||Economics, industrial relations, law, management, business, administrative studies, political science|
If your main discipline is women's studies, choose the committee based on the aspect of women's studies you are working in. For example, if your research involves women's literature; you should choose Committee 1.
If your main discipline is interdisciplinary studies, choose the committee based on the most prevalent discipline among those related to your research. For example, if your research involves history and sociology, but it is less focused on history and more focused on sociology, you should choose Committee 3.
Note: If you are not sure which selection committee to choose, you may consult with SSHRC staff by emailing firstname.lastname@example.org before submitting your application for tips on how to select the most appropriate committee; however, the decision rests with the applicant.
If you wish to be considered for a supplemental award, and meet the eligibility criteria, select the supplement from the drop-down menu AND provide a maximum one-page justification per supplement. Information on supplements is available on SSHRC’s webpage on the Talent program.
Joint or special initiative
If you wish to be considered for a joint or special initiative, and meet the eligibility criteria, select the initiative from the drop-down menu AND provide a maximum one-page justification per initiative. Information on joint or special initiatives is available on SSHRC’s webpage on the Talent program.
Note: By indicating you wish to be considered for a supplement, and/or a joint or special initiative, you are agreeing to have SSHRC share information with the partner organization.
Does your proposal involve Indigenous research, as defined by SSHRC?
Select “Yes” if you wish to signal to the adjudication committee that your application should be reviewed in the context of SSHRC’s definition of Indigenous research and its Guidelines for the Merit Review of Indigenous Research. SSHRC relies on a community of merit reviewers with experience and expertise in Indigenous research to judge the extent to which the guidelines may be applied to a particular research proposal or program of work. For more information, please consult the Indigenous Talent Measures page.
By selecting this option, you choose to have your doctoral application considered for submission beyond your institution’s doctoral awards quota. Applications from self-identified Indigenous applicants who are required to submit directly to SSHRC are automatically evaluated in the national competition.
For more information, please consult the Indigenous Talent Measures page.
*Quota: Maximum number of applications the institution can forward to SSHRC's national competition.
If you selected Option A or B, indicate the name of the institution and department. Your application will be sent to this institution for an internal selection process and, if recommended, will be forwarded to SSHRC's national competition.
Type in the degree name (e.g., PhD, DPhil, SJD) and select the organization and the department/division that will award the degree. If the organization or department/division are not listed, select "Other" from the list and type the information in the box provided.
Note: Applicants applying to multiple doctoral-level degree programs must list their preferred program and institution in the application form.
Indicate the date you started or expect to start the program for which you seek support.
Expected Start Date of the Award
Indicate when you propose to take up your award should you be successful in the current competition. The award can only begin in May, September or January. You must not select a start date that precedes the beginning of your program.
In the evaluation of your eligibility and the eligible periods of support, SSHRC will consider all studies counted toward the graduate degree for which funding is requested, whether completed at the degree-granting institution or from previous studies.
Since SSHRC assumes that all studies were full time and uninterrupted (e.g., that the beginning of September 2018 to the end of December 2019 means 16 months of study), you must take approved leaves of absence and periods of part-time study into account and apply any deductions when calculating your number of months of studies completed.
Specify the number of months of full-time and/or part-time doctoral study that you will have completed by December 31 of this year. You must include in your calculation, all previous doctoral-level studies (full-time and part-time) that were credited to the degree for which funding is requested including studies completed before you were officially registered in your doctoral program.
Students who studied on a part-time basis, or who interrupted their studies with their institution's official approval, must append to their application an official letter from the registrar (or assigned designate) at their institution specifying the dates of the change of registration status in their doctoral program.
To determine the period of support applicable to you, you must total the full-time months of study and one half of the part-time months of study: for example, for 8 months of full-time study + 12 months of part-time study (8 + 6 = 14).
Use the following table to calculate how much support you are eligible for depending on how many months you will have already completed of your doctoral (or equivalent) study.
Number of months completed by December 31 of the year of application
CGS Doctoral Scholarship (CGS D)
SSHRC Doctoral Fellowship
Applicants who will have completed between 0* and 12 months
Applicants who will have completed between 13 and 24 months
Applicants who will have completed between 25 and 36 months
Applicants who will have completed between 37 and 48 months
Applicants who will have completed 49 months or more
*If you commenced studies in a doctoral program directly from an undergraduate program (i.e., never enrolled in a Master’s program) you must be enrolled in your doctoral program at the time of application to be eligible for a CGS D.
**To be eligible for a CGS D, you must not have completed more than 24 months of study in your doctoral program by December 31 of the year of application (or 36 months if transferred directly from an undergraduate program to a doctoral program or enrolled in a joint program e.g. JD/PhD, MA/PhD).
Specify the language(s) required to carry out your proposed research. Indicate your current proficiency in each.
The information provided in this section refers to your research/study.
State whether or not your proposed research/study will involve human beings as research subjects. If it does, select “Yes” and consult the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans and submit your proposal to the research ethics board of the institution where you will undertake your research. If applicable, you must also ensure that an ethics review is conducted in the host country (as per article 8.3 of the Policy). Note that you need not submit your proposal to the research ethics board prior to submitting your doctoral award application.
List keywords, separated by semicolons, that best describe your project.
Indicate and rank up to three disciplines relevant to your proposed research/study, with Entry 1 the most relevant and Entry 3 the least relevant. Entry 1 must be a main discipline (main discipline codes end in 00).
For entries 2 and 3, if the applicable discipline is not listed, you may select an entry such as "Other (relevant discipline)" (e.g., Other Psychology) from the list, and type the information in the box provided.
You may only choose "Other (relevant discipline)" once. For instance, you may not choose "Other Psychology" in Entry 2 and choose it again in Entry 3. Also, you may only choose "Other" (with an explanation) once.
Areas of research
Indicate and rank up to two areas of research related to your proposed research/study, with #1 the most important and #2 the least important.
If applicable, indicate the historical period covered by your proposed research/study.
If applicable, indicate and rank up to two geographical regions covered by or related to your proposed research/study, with #1 the most important and #2 the next most important.
If applicable, indicate and rank up to five countries covered by or related to your proposed research/study, with #1 the most important and #5 the least important.
Attach a PDF copy of your research proposal. Write your proposal in clear, plain language. Avoid discipline-specific jargon, acronyms and highly technical terms when writing your research proposal. Your application will be reviewed by members of a multidisciplinary selection committee, not all of whom will be familiar with your area of research.
Ensure that your text includes the following required elements, especially with respect to your research proposal.
If you are not currently enrolled in a doctoral degree program:
If you are currently enrolled in a doctoral degree program:
Notes: If your proposed research overlaps with areas funded by other granting agencies, justify your submission of this proposal to SSHRC (rather than to NSERC or CIHR), based on the General Guidelines for the Eligibility of Subject Matter at SSHRC. If in doubt about the eligibility of your proposed research, consult SSHRC staff by emailing email@example.com prior to the submission of your application.
If your project involves Indigenous research, please refer to the section Does your proposal involve Indigenous research, as defined by SSHRC? before preparing your proposal.
If your project uses a research-creation approach, clearly indicate its research component. Outline the objectives of your research and the context, methodology, and expected contribution to the advancement of knowledge.
Attach a PDF file of:
Up-to-date official transcripts of all undergraduate and graduate studies should be included in the application. Retain the paper copy of any uploaded transcripts, as you may be asked to provide it for verification purposes.
If transcripts are not provided for all programs of study listed in the SSHRC CV, the selection committee(s) will have less information on which to base their assessment, which may put your application at a disadvantage.
Note: Applications without transcripts are considered incomplete.
Official Letter to Confirm Part-time Study and/or Leave of Absence—maximum one page (only if applicable)
In calculating the value and duration of awards, SSHRC assumes that all doctoral studies were full-time and uninterrupted. If, as part of your doctoral studies, you have studied on a part-time basis, or have interrupted your studies with your institution’s official approval, you must upload an official letter from the registrar (or assigned designate) at your institution confirming the change of registration status in your doctoral program (including dates and duration). No deduction of months of study will be made unless an official letter is included with your application.
If applicable, attach a PDF document.
SSHRC asks its adjudication committees to take into consideration special circumstances that may have affected candidates’ research, professional career, record of academic or research achievement, or completion of degrees. Relevant circumstances might include administrative responsibilities, maternity/parental leave, child-rearing, illness, disability, cultural or community responsibilities, socio-economic context, or health-related family responsibilities. Please specify the dates for any delays or interruptions.
As part of the Indigenous Talent Measures, Indigenous applicants are encouraged to use the “Allowable Inclusions” section of their application form to describe special circumstances that may have had an impact on their academic or career paths. For additional information, please consult the Indigenous Talent Measures page on the SSHRC website.
Attach a PDF copy of your research contributions including any knowledge translation outputs as well as a description of your relevant experience and activities.
Given the page limits, be selective and summarize information where appropriate. Provide information in the two sections listed below. The maximum number of pages that you are permitted to use in total, for both sections, is two pages.
Provide details, as appropriate, on the contributions you list, as follows:
Note: A thesis is not considered a refereed publication.
Group your contributions by category in the following order, listing your most recent contributions first:
Examples include books (where applicable, subdivide according to those that are single-authored, co-authored and edited works), monographs, book chapters, articles in scholarly refereed journals, conference proceedings, etc.
Other refereed contributions
Examples include papers presented at scholarly meetings or conferences, articles in professional or trade journals, etc.
Examples include book reviews, published reviews of your work, research reports, policy papers, public lectures, posters, community products, etc.
Indicate one of the following statuses—"submitted", "revised and submitted", "accepted" or "in press". Provide the name of the journal or book publisher and the number of pages. Contributions not yet submitted should not be listed.
Applicants whose research outputs include an artistic creation may list their most significant achievements, starting with the most recent, in a separate category: "Creative outputs." This category may be followed by the categories shown above, as appropriate. Examples of creative outputs may include, for example, exhibitions, performances, publications, presentations, film, video, audio recordings, etc.
Although it is possible to list research contributions, SSHRC recognizes that some applicants may not yet have publications or other research contributions to list.
Note: In the context of Indigenous research and as per the Guidelines for the Merit Review of Indigenous Research, other contributions can be listed within existing or additional categories.
In this section, group your comments under the following headings:
Describe the research abilities that you have gained through your past research experience, including special projects, honours/master’s thesis, co-op reports, etc. If you have relevant work experience, discuss the relevance of that experience to your proposed field of study/research and any benefits you gained from it.
This section may also be used to describe your training relative to your proposed research such as knowledge gained through lived experience and traditional teachings.
Describe your participation in relevant professional, academic and extracurricular activities as well as collaborations with supervisors, colleagues, peers, students and members of the community, such as:
Aileen D. Ross Fellowship
Applicants who indicate their interest in these supplements must provide a maximum one-page justification, per supplement, indicating how their research proposal responds to the objectives.
Successful candidates will be notified.
Department of National Defence MINDS Scholarship Initiative
SSHRC and the Department of National Defence (DND) are partnering to offer doctoral awards to individuals conducting social sciences and humanities research in areas related to the Mobilizing Insights in Defence and Security (MINDS) Policy Challenges, as well as Canada’s defence policy, Strong, Secure, Engaged. The MINDS Initiative Doctoral Awards are valued at $35,000 per year and are tenable for up to 36 months. Further information can be found on the MINDS Scholarships webpage.
Applicants must select the “MINDS Scholarships Initiative” option from the drop-down menu in their application form.
Applicants must also use the Joint or Special Initiative Justification to explain how their proposed research project is related to one or more of the MINDS Policy Challenges and/or Canada’s defence policy, Strong, Secure, Engaged.
Sport Participation Research Initiative
Applicants who indicate their interest in these joint initiatives must provide a maximum one-page justification, per initiative, indicating how their proposed research responds to the objectives.
Applicants requiring assistance while preparing their doctoral award application are encouraged to communicate with SSHRC’s Research Training Portfolio well in advance of the application deadline. SSHRC staff endeavor to respond to inquiries as quickly as possible during normal business hours. In the weeks preceding application submission deadlines (peak periods), response times may be delayed.
For questions about the doctoral awards, please contact:
SSHRC’s Research Training Portfolio
For technical questions, contact the Helpdesk:
Enter the family name, given name and email address of each referee. After the data are saved, the system will automatically generate an email to each person, inviting them to complete a Letter of Appraisal form. Please inform your referees that they will receive an email with the subject line “Invitation to provide a letter of appraisal—Invitation à fournir une lettre d’appréciation.”
It is the responsibility of the applicant to ensure that each invited person completes and verifies the form in advance of the application deadline. Please note that the application deadline for candidates applying directly to SSHRC is October 17. Candidates applying through a Canadian postsecondary institution with a quota should consult with their graduate studies office to confirm their internal application deadline.
If the referee declines the invitation, you will be notified by email. The status will also change to "Referee unable to complete the form." You can then remove the person from the application by clicking "Clear entry." You may then add a new referee.
If the referee deletes the system-generated email by error, the applicant can click "Resend email" to send the invitation again.
If the referee accepts the invitation to provide a letter of appraisal, the status will change to "Email sent—Letter of Appraisal form not yet created." Referees who have accepted will be able to view an electronic version of your application to inform their reference. Once the referee has completed the form (and the status, becomes “Letter of Appraisal form completed”), it will be attached electronically to your application once submitted. You will not be able to successfully verify your application until each referee form has been successfully verified and completed.
Note: You will not be able to view the appraisals at the time you complete and submit your application.
It is your responsibility to ensure that all required application components have been submitted (including all attachments and letters). The system does not allow submission of incomplete applications.
Please notify your referees in advance that they will be receiving an invitation, as firewalls and/or spam filters may limit their ability to receive the official system email inviting them to complete a Letter of Appraisal form.
Make sure you give your referees enough time to complete and submit their support letter so that your application can be submitted in advance of the deadline date. Typically, there is a very high volume of users in the online system on the last day, which may create delays and put timely submission at risk.
Letter of Appraisal Requirements
Date modified: 2019-07-17