Application for a Grant
|March 15, 8:00 p.m. (eastern time)|
|June 15, 8:00 p.m. (eastern time)|
|September 15, 8:00 p.m. (eastern time)|
|December 15, 8:00 p.m. (eastern time)|
*Note: If a deadline falls on a weekend or a Canadian public holiday, the online application system will remain open until 8 p.m. (eastern time) on the next business day.
The applicant must complete and verify the online Partnership Engage Grants application form and his/her SSHRC web-based curriculum vitae (CV). The complete application, including the electronic attachments (uploads) and the CVs (applicant/project director and co-applicants), can be viewed and printed, but must be submitted electronically to the postsecondary institution's research administrator.
Follow these steps:
The research administrator at the applicant's institution will review the application and, if approved, will forward it to SSHRC. If changes are required, the research administrator will send a message to the applicant using the Message Centre function. The applicant can access the Message Centre by clicking "Messages" in the top navigation bar of his/her Portfolio.
Research administrators will be able to forward applications until 8 p.m. (eastern) on the deadline date. After 8 p.m., the "Submit" (Submit to Research Administrator) button will disappear from the applicant's Portfolio, the "Forward" (Forward to SSHRC) button will disappear from the research administrator's Portfolio, and no further changes and submissions will be possible.
Most institutions and organizations have an internal deadline date that is earlier than SSHRC’s deadline date. Make sure you allow enough time to obtain feedback from your administrator before the application deadline.
After SSHRC receives your completed application form, the data provided in your application and CVs are transferred to SSHRC's corporate database. SSHRC will acknowledge receipt of your electronic application form, and will assign you an application number. Please cite this number in all correspondence with us.
Even though the electronic submission process includes appropriate controls and checks to ensure validation of the information by the institution's administrators before it is submitted to SSHRC, note that applicants will have to follow the internal approval process in place at their institution, as specified by the relevant authorities.
By clicking "Submit", the applicant (project director) confirms that he/she:
The applicant (or project director, where applicable) also confirms that he/she understands that:
When co-applicants accept an invitation to participate on an application, it certifies that they:
By clicking "Forward" (Forward to SSHRC), the research administrator (institutional approval) certifies that:
the applicant (project director):
the post-secondary institution:
Many modules in your application will require you to upload a PDF document. You must follow the specified requirements for margins and font size (12-point Times New Roman) or your application will be rendered ineligible.
Where required, provide the information requested using the "List..." button. The Country list will appear. Select the country, the province or state (if applicable), then the organization. If the appropriate information is not listed, select "Other" from the list and type the information in the box provided.
Provide a short, descriptive title for your proposal in non-technical terms. Restrict use of acronyms (e.g., UN, NATO, NAFTA). Use uppercase for only the first word of the title, proper nouns and acronyms. Your application title will automatically be included in the Activity Details screen.
Type of partnership
Indicate whether this is a new or existing partnership. A new partnership is one that was developed for the purposes of submitting an application to this funding opportunity.
SSHRC strongly suggests that, before you select “Yes”, you refer to the definition of research-creation for more information and examples of fields involving research-creation.
If you select "Yes", please refer to Research Contributions and the Guidelines for Research-Creation Support Materials for instructions regarding creative outputs and support material.
Does your proposal involve Aboriginal research, as defined by SSHRC?
Select “Yes” if you wish to signal to the adjudication committee that your application should be reviewed in the context of SSHRC’s definition of Aboriginal research and its Guidelines for the Merit Review of Aboriginal Research.
The information listed in this section has automatically been transferred from your CV.
Names and Initials
In order to change your family name or given name, you must contact firstname.lastname@example.org. To change your initials, you must return to the “My Account” section of your portfolio and update the information.
The “Organization” has automatically been transferred from the “Current Position” screen of your CV. If you wish to have a different affiliation on record for this application, click “List…” and make the necessary selections.
Enter complete information about the organization that will administer the funds. If the organization with which you are affiliated is not a SSHRC eligible institution, the organization must meet the requirements to administer grants and awards, as outlined in the Institutional Eligibility Requirements for the Administration of Grants and Award, and must contact SSHRC at least five business days prior to the application deadline to begin the eligibility process.
State whether or not your proposal involves human beings as research subjects. If it does, select "Yes" and consult the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans and submit your proposal to your organization's research ethics board.
The Environmental Information Form (Appendix A) must be completed and submitted with the grant application ONLY if at least one of the following situations, per the Canadian Environmental Assessment Act, 2012 (CEAA 2012) applies to your research or research-related activities: (A) any phase constitutes a physical activity carried out on federal lands in Canada, as defined in section 2(1), in relation to a physical work and that is not a designated project; (B) any phase constitutes a physical activity carried out outside of Canada in relation to a physical work and that is not a designated project; (C) (i) the grant funds will permit a designated project (listed in the CEAA 2012 Regulations Designating Physical Activities (RDPA)) to be carried out in whole or in part; or (C) (ii) any phase of the proposed research will depend on a designated project (listed in the RDPA) that is, or will be, carried out by a third party. If none of these situations apply to your proposed research activities, then no Appendix A is required.
Partnership arrangements are defined by the nature of the activity/activities to be carried out. Select one or more possible formal partnership approaches from the drop-down menu. If your approach is not listed, type your approach in the box provided.
Approaches available include, but are not limited to, the following, or a combination thereof:
List keywords, separated by semicolons, that best describe your proposal.
Indicate and rank disciplines relevant to your proposal, with Entry 1 the most relevant and the last entry the least relevant. If an applicable discipline is not listed, you may select an entry such as "Other (relevant discipline)" (e.g., Other Psychology, Other Anthropology, Other Sociology) from the list, and provide the information in the box provided. You may only choose "Other (relevant discipline)" once. For instance, you cannot choose "Other Psychology" in Entry 2 and choose it again in Entry 3.
|Entry 2||Other Psychology|
|Entry 3||Other Anthropology|
|Entry 4||Other Education|
|Entry 5||Other Archaeology|
Areas of Research
Indicate and rank up to three areas of research related to your proposal, with #1 the most important and #3 the least important.
If applicable, indicate up to two historical periods covered by your proposal.
If applicable, indicate and rank up to three geographical regions covered by or related to your proposal, with #1 the most important and #3 the least important.
If applicable, indicate and rank up to five countries covered by or related to your proposal, with #1 the most important and #5 the least important.
For information regarding co-applicant and collaborator eligibility, see Eligibility. If applicable, enter information for each co-applicant and collaborator who will take part in the intellectual direction of the project. Do not include research assistants, students or consultants.
Co-applicants may be individuals from any of the following:
Select the role that each participant will play, by choosing "Co-applicant" or "Collaborator". Indicate if these participants are from the academic or non-academic community. Enter the family name and the email address of the participant. After the data are saved, the system will automatically display the data alphabetically by family name, along with the status of the invitation and a "Clear Entry" button for each participant. The system will also generate an email to each person, inviting them to participate in the application. It is the responsibility of each invited person to complete, verify and submit their Accept Invitation form.
If the participant has not accepted the invitation, the status will remain "Invitation not yet accepted".
If the participant deletes the system-generated email requesting his/her participation, the status will remain “Invitation not yet accepted”. The applicant can click “Resend E-mail” to send the invitation again.
If the participant declines the invitation by deleting the Accept Invitation form from his/her Portfolio, you will be notified by email and must remove the person from the application by clicking "Clear entry".
If the co-applicant accepts the invitation, the status will change to "Invitation accepted" and a copy of his/her CV (co-applicants only) will be attached to the Accept Invitation form upon creation. You will then be able to view each co-applicant's CV.
If the collaborator accepts the invitation, the status will change to "Invitation accepted" and the Accept Invitation form will be created. You will then be able to view each form. CVs are not accepted for collaborators.
If you incorrectly type in a participant’s family name, you will receive the following error message: "Must be identical to family name above". The system will recognize the discrepancy only after the co-applicant or collaborator has accepted the invitation. In order for your application to be successfully verified, the participant’s family name must be identical to the family name found in our database.
Your application will not be "Verified Successfully" until each participant you invited has successfully completed and verified their invitation.
If you require additional information on the invitation process, consult the instructions under "Accepted Invitations" on the "Portfolio" screen.
Co-applicants must do the following:
A copy of the co-applicant’s CV will be attached to the Accept Invitation form upon creation. The applicant will then be able to view each co-applicant's CV.
The following tables indicate which participants must provide Research Contributions and Relevant Experience attachments:
Co-applicants affiliated with a postsecondary institution
Co-applicants affiliated with a non-academic organization
List the family name, given name and email address of the partner organization contact. After the data are saved, the system will automatically generate an email to this person, inviting him or her to complete a Partner Organization Form. It is the responsibility of the applicant to ensure that the invited person verifies and completes the form in advance of the application deadline.
You will be notified by email if the partner organization contact is unable to complete the form. The status will also change to "Partner organization contact declined invitation to participate in this application." You can then remove the person from the application by clicking "Clear entry." You may then add a new partner organization contact.
If the partner organization contact deletes the system-generated email by error, the applicant can click "Resend email," and the same invitation will be sent once again.
If the partner organization contact accepts the invitation, the status will change to "Partner organization form started." Once the partner organization contact has completed the form (and the status, therefore, becomes “Partner form completed”), it will be attached electronically to your application once your application has been submitted to SSHRC.
It is the responsibility of the invited partner organization contact to complete, verify and submit the Partner Organization Form, including the Letter of Engagement. The letter should be written on official letterhead and include the following:
By submitting, each partner organization is acknowledging that it has read and agrees in principle with the objective(s) of the proposal.
Provide a summary of your proposal written in clear, plain language. It should be written in non-technical terms and be clearly understood by a range of audiences with varied areas of expertise. Clearly indicate the following:
Note: If your proposal is funded, this summary will be used for promotional purposes outside the research community to inform politicians, the media and members of the public who request information about research funded by SSHRC.
Type your text directly into the box, or cut and paste it from a document prepared using a word processor. You may enter only plain, unformatted text, not bold type, italics, script, underscoring, formulas or special characters. Your text must not exceed one page on the PDF copy. Text that exceeds the capacity of the text box will not be displayed when printed. Click “Save” and then “Preview” to ensure your text will appear on the form.
The expected outcomes of the project are essential information for the adjudication of the proposal and are part of the Challenge evaluation criterion.
In this section, you are provided with the opportunity to elaborate on the potential benefits and/or outcomes of your proposed project. You will also have the opportunity, via follow-up research reports, to share how your outcomes have evolved.
Research outcomes include enhanced curriculum and teaching material, as well as graduate student supervision, enriched public discourse, improved public policies, enhanced business strategies, and innovations in every sector of society. Research outcomes, which are facilitated by the effective mobilization of knowledge, then permeate daily life in the form of new thinking and behaviour that lead to improvements in our economic, social, cultural and intellectual well-being. See SSHRC’s Guidelines for Effective Knowledge Mobilization for information about outcomes.
Indicate and rank up to three scholarly benefits of the proposed activity, with #1 the most relevant and #3 the least relevant. If the information is not listed, select "Other" from the list and type the information in the box provided.
Indicate and rank up to three social benefits relevant to the proposed activity, with #1 the most relevant and #3 the least relevant. If the information is not listed, select "Other" from the list and type the information in the box provided.
Indicate and rank up to five potential target audiences relevant to the proposed activity, with #1 the most relevant and #5 the least relevant. If the information is not listed, select "Other" from the list and type the information in the box provided.
Expected outcomes summary
Describe the potential benefits/outcomes (e.g., evolution, effects, potential learning, implications) that could emerge from the proposed project.
Type your text directly into the box, or cut and paste it from a document. You may enter only plain, unformatted text—not bold type, italics, script, underscoring, formulas or special characters. Your text must not exceed one page on the PDF copy. Text that exceeds the capacity of the text box will not be displayed when printed. Click “Save" and then "Preview” to ensure your text will appear on the form.
Attach an electronic copy of your Goal and Project Description. Before writing your proposal, consult the evaluation criteria in the funding opportunity description. Write your proposal in clear, plain language. Avoid jargon, acronyms and highly technical terms. Within your description, provide the following information:
If in Identification you have self-identified yours as a “research-creation” project, you must include a website link to provide samples of work that best illustrate the qualifications of the team and/or the nature of the proposed research-creation.
Reasonable efforts will be made to view or listen to support material; however, due to technical challenges, SSHRC cannot guarantee that the samples will be accessed. Please consider that reviewers will have very limited time per application to view, read or listen to samples of work. Note that only links provided in the support material attachment will be used by merit reviewers.
If including a website link, please follow these instructions:
Note: SSHRC assumes no responsibility in cases where links provided are broken or the server is unavailable during the adjudication period.
See SSHRC’s Guidelines for Research-Creation Support Materials for more information.
Estimate as accurately as possible the costs that you are asking SSHRC to fund through a Partnership Engage Grant. All budget costs must conform to the rates and regulations of the applicant's institution, and must be fully justified in terms of the needs of the project, including costs for organizing and integrating team activities and for communicating results to audiences, stakeholders and the general public. The budget will be adjudicated according to the appropriateness of the requested budget, and to the justification of other planned resources (time, human and financial), including cash and in-kind support already secured, or to be secured, from the partner organization.
Note: SSHRC provides the following guidelines to committee members regarding the adjudication of the budget subcriterion of the overall Feasibility score:
The Tri-Agency Financial Administration Guide allows for data management and open access-related expenses. The guide should be consulted for detailed information on all eligible and ineligible expenses.
Enter amounts rounded to the nearest dollar without any spaces or commas (e.g., 2000). For blank entries, leave in the "0" value. When entering an amount, highlight the "0" and type the dollar value in the box provided.
For each of the categories below, enter the number (#) of students and non-students you plan to hire, whether as salaried employees or as recipients of stipends.
Student and non-student salaries and benefits
For each applicable category, enter, for each budget year, the number (#) of students and non-students to be hired. Specify the total amounts.
Note: When students are paid by wage, the amounts should be determined in accordance with the university's collective agreement or policy. No SSHRC maximums apply when paying students by salary.
You may request stipends for graduate students and postdoctoral researchers. Stipends must be justified in terms of the research, research training and/or research-related objectives. The work performed by stipend recipients should be an integral part of the project.
Stipend rates are set by the institution concerned.
Other—Salary research allowance
Salary research allowances are an eligible expense. These stipends cover up to 50 per cent of the cost of temporarily replacing an employee from a Canadian not-for-profit organization who will be devoting his or her time as a co-applicant on a SSHRC-funded research project. The request for salary research allowance must be justified in the proposal.
Salary research allowances can only be used by not-for-profit organizations that have co-applicants listed on their Notice of Award. Researchers holding an academic position at a postsecondary institution and government employees are not eligible for salary research allowances.
Note that a salary research allowance is not a salary for the co-applicant, but is paid to the Canadian not-for-profit organization in order to offset the costs of replacing its employee.
For further information, please consult SSHRC’s Salary Research Allowances policy.
Travel and subsistence costs
Enter, by budget year, the total amounts requested for travel abroad and within Canada for both the research team and student personnel. Project directors must obtain the lowest possible travel fares. Car rental is an eligible expense only if it is essential to the research.
Subsistence costs must be based on rates approved by the institution that will manage and administer the funds.
Consulting fees for professional and technical services are eligible expenditures only if it is demonstrated in the Budget Justification that expert advice is needed.
You may include other supply items (e.g., software, stationery, postage, telephone calls) only if they relate directly to the research.
Non-disposable equipment—Computer hardware
Purchase or rental of computers and associated hardware is allowable only if these are not accessible through the postsecondary institution or employer.
Other non-disposable equipment
Purchase or rental of equipment (e.g., audio or video equipment) is allowable only if it is not accessible through the postsecondary institution or employer.
Specify other research and/or related expenses not already included.
List all contributors (e.g., individuals, not-for-profit, philanthropic foundations, private sector organizations) that are providing cash and/or in-kind contributions for the proposal. You must also indicate whether or not these funds have been confirmed. Note that contributions from the partner organization should not be included in this section.
If a funding source is not listed, select "Other/Unknown" using the "List..." button. Type in the source name and amount and identify the contribution type.
If you have received, from a single funding source, more than one contribution of the same type (i.e., cash, in-kind) and same confirmation status, you must combine these into one entry (e.g., two $20,000 confirmed cash contributions from a university become one $40,000 confirmed cash contribution). Enter amounts rounded off to the nearest dollar without spaces or commas (e.g., 40000). For blank entries, leave in the "0" value. When entering an amount, highlight the "0" in the box provided and type the dollar value.
Note: All contributions must be indicated in Canadian currency.
When you save the data, five new blank entry lines will be added to the screen to allow you to enter additional funding entries.
Each partner organization will complete a Contributions from Partner Organization page (budget) indicating whether each budget item has been confirmed. When all Contributions from Partner Organization pages have been submitted, the amounts from each budget item will be automatically totalled. After the data are saved, the system will automatically display these totals in the PDF version of this page of the application form.
A. Total partner contributions
The system will total the values entered for “Cash” and "In-kind".
B. Total funds from other sources
Once you complete the "Funds from Other Sources" screen and save the data, the system will display the totals on line B.
C. Total funds requested from SSHRC
The amounts from "Student salaries and benefits/Stipends" to "Other expenses (specify)" will be automatically totalled. After the data are saved, the system will automatically display the totals on line C.
Total cost of project (A + B + C)
The system will automatically add lines A., B. and C.
You must attach a PDF of your budget justification. Using the categories listed on the Funds Requested from SSHRC page, explain how you will use the funds in each budget category to achieve the objectives of the proposed project. For example, under the Student and Non-student salaries categories, explain why these people need to be hired to meet the project’s objectives. Applicants are reminded of SSHRC's mandate to provide training opportunities for students, emerging scholars and other highly qualified personnel. Note that budget costs for research assistants or associates who are not students must be fully justified in terms of the needs of the research and/or related activities. Justify any funds that appear in the category "Other".
Please be sure that your budget requests are in accordance with the level of funding that is essential to complete the proposed activities. Note that the adjudication committee may deem your application less competitive if they find that you are requesting non-essential funding. Committees will use the principle of minimum essential funding to guide their discussions of project budgets.
Note: In reviewing the funding you have requested, committee members take into account the quality of your overall financial planning, your justification of the proposed expenditures, and the institutional and partner organization funding that you have secured. It is also important to indicate how the budget requested from SSHRC and the partner's contributions will complement each other and benefit the objectives of the partnership.
Applicants may attach a one-page document naming potential reviewers who, in their opinion, would be unlikely to provide an impartial review. This document must provide a justification for excluding potential reviewers (e.g., experts with whom you or members of your research team have had serious disputes). While SSHRC cannot be bound by this information, it will take it into consideration in the selection of reviewers.
This information will be held in strictest confidence and will not be provided to members of the adjudication committee. Any exclusion (if still relevant) should be renewed with any subsequent applications.
Attach an electronic copy of all references cited in your proposal.
If you have selected "yes" to at least one of the questions in the Environmental Impact section on the Activity Details screen, you must complete an Environmental Information Form (Appendix A) and upload it to the Environmental Impact page.
Project directors must attach an electronic copy of their Research Contributions presented in this order:
1. Relevant Research Contributions Over the Last Six Years
Outline your research contributions within the last six years. For an application deadline in November 2017, for example, include contributions from November 2011 onwards. In the case of those candidates claiming career interruptions (see 4. Career Interruptions and Special Circumstances below), you may include publications drawn from your most recent periods of research activity, to an overall total of six years.
Provide details, as appropriate, on the contributions you listed, as follows:
Group your contributions by category in the following order, listing your most recent contributions first:
Examples include books (where applicable, subdivide according to those that are single-authored, co-authored and edited works), monographs, book chapters, articles in scholarly refereed journals, conference proceedings, etc.
When listing refereed works, be aware that a "refereed work" involves its assessment:
Other refereed contributions
Examples include papers presented at scholarly meetings or conferences, articles in professional or trade journals, etc.
Examples include book reviews, published reviews of your work, research reports, policy papers, public lectures, etc. See SSHRC’s Guidelines for Effective Knowledge Mobilization for examples of other contributions.
Indicate one of the following statuses—"submitted", "revised and submitted", "accepted" or "in press". Provide the name of the journal or book publisher and the number of pages. Contributions not yet submitted should not be listed.
List your most recent and significant achievements, grouping them by category. Creative outputs will be evaluated according to established disciplinary standards, as well as creative and/or artistic merit. Examples of creative outputs may include, for example, exhibitions, performances, publications, presentations, film, video, audio recordings, etc.
If applicable, you may include a website link. SSHRC cannot guarantee that links will be accessed.
2. Other Research Contributions
Describe any other contributions to research and the advancement of knowledge within the last six years, including your research contributions to non-academic audiences (e.g., general public, policy-makers, private sector, not-for-profit organizations, etc.). See SSHRC’s Guidelines for Effective Knowledge Mobilization for examples of other contributions.
3. Most Significant Career Research Contributions
List and rank up to five of your most significant contributions over your entire career. In this case, the six-year rule does not apply. Therefore, contributions listed here may differ from those listed in other sections of your CV. Please ensure that you explain briefly the significance of the contributions listed.
4. Career Interruptions and Special Circumstances
SSHRC asks its adjudication committees to take into consideration both career interruptions and special circumstances that may have affected the record of research achievement of candidates in the last six years. In doing so, adjudication committee members will be able to more accurately estimate the productivity of each researcher, independent of any career interruptions or special circumstances. Previous productivity is one element that may predict the success of the proposed project.
Career interruptions occur when, for health, administrative, family or other reasons, a researcher is taken away from his or her research work for an extended period of time. In these cases, as explained above in relation to 1. Relevant Research Contributions Over the Last Six Years, the researcher should explain the absence(s) and ask that an equivalent period of research activity prior (but as near as possible) to the present day and leading to a total of six years be taken into consideration by the adjudication committee.
Special circumstances involve slowdowns in research productivity created by health, administrative, family or other reasons (i.e., the researcher was not taken completely away from his or her work).
5. Contributions to Training
Provide the following information on students you have helped train within the last six years:
Specify if your opportunities for such contributions have been limited because your university does not have graduate degree programs in your field or discipline.
Describe your experience in engaging in and/or leading formal partnerships, and any previous experience related to the objectives of the partnership application. Please justify how this experience will aid you in the proposed activity. Examples of relevant experience include: working within or with communities and/or organizations (e.g., not-for-profit organizations, philanthropic foundations, think tanks, private sector organizations), non-academic career information, or voluntary work. Include:
Date modified: 2017-06-19