Application for a Grant
SSHRC correspondence would address you as Mr. A.J. Paul Moore.
Example 2: Joanne Francine Mélanie Trudeau (normally addressed as
If you usually use your second or third name as your given name and do not want your initials appearing before your given name, you would enter:
SSHRC correspondence would address you as Ms. Mélanie J.F. Trudeau.
Select appropriate entries under each section by clicking "List...". Duplicate entries are not permitted.
State whether or not your proposal involves human beings as research subjects. If it does, select "Yes", consult the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans and submit your proposal to your organization's research ethics board.
Partnership arrangements are defined by the nature of the activity/activities to be carried out. Select one or more possible formal partnership approaches from the drop-down menu. If your approach is not listed, type your approach in the box provided.
Approaches available within the Partnership Grants include, but are not limited, to the following, or a combination thereof:
Note: If you have selected the Talent program as a program name under Identification, you must select partnered research training initiatives as an approach.
List keywords, separated by semicolons, that best describe your project.
Indicate and rank up to five disciplines relevant to your proposal, with Entry 1 the most relevant and Entry 5 the least relevant. If an applicable discipline is not listed, you may select an entry such as "Other (relevant discipline)" (e.g., Other Psychology, Other Anthropology, Other Sociology) from the list, and provide the information in the box provided.
|Entry 2||Other Psychology|
|Entry 3||Other Anthropology|
|Entry 4||Other Humanities|
|Entry 5||Other Archaeology|
You may only choose "Other (relevant discipline)" once. For instance, you cannot choose "Other Psychology" in Entry 2 and choose it again in Entry 3.
Areas of Research
Indicate and rank up to three areas of research related to your proposal, with #1 the most important and #3 the least important.
If applicable, indicate up to two historical periods covered by your proposal.
If applicable, indicate and rank up to three geographical regions covered by or related to your proposal, with #1 the most important and #3 the least important.
If applicable, indicate and rank up to five countries covered by or related to your proposal, with #1 the most important and #5 the least important.
When a not-for-profit organization is the lead organization and proposes to manage the funds, you must include the following information in an electronic document:
Partnership Grants are institutional/organizational applications. You must attach a Letter of Support from your host institution/organization, written on official letterhead and signed by appropriate officials. While the host institution/organization does not need to confirm its contribution to the partnership at this stage, the letter should explain any plans for involvement by the host institution/organization in supporting the partnership (e.g., infrastructure, cash and/or in-kind support, services, training, etc.). In addition, the letter should provide an overview of the organization's research and related priorities/strategy, and of how the proposed partnership will advance those objectives.
Note: If applicable, contributions from departments within the host institution should be included in this Letter of Support.
There are two categories of individual participants for Partnership Grants:
Co-applicants may be individuals from any of the following:
Select the role that each participant will play, by choosing "Co-applicant" or "Collaborator". Indicate if these participants are from the academic or non-academic community. Enter the family name and the email address of the participant. After the data are saved, the system will automatically display the data alphabetically by family name, along with the status of the invitation and a "Clear Entry" button for each participant. The system will also generate an email to each person, inviting them to participate in the application. It is the responsibility of each invited person to complete, verify and submit their Accept Invitation form.
If the participant has not accepted the invitation, the status will remain "Invitation not yet accepted".
If the participant deletes the system-generated email requesting his/her participation, the status will remain “Invitation not yet accepted”. The project director can click “Resend E-mail” to send the invitation again.
If the participant declines the invitation by deleting the Accept Invitation form from his/her portfolio, you will be notified by email and must remove the person from the application by clicking "Clear entry".
If the participant accepts the invitation, the status will change to "Invitation accepted" and the Accept Invitation form will be created. You will then be able to view each form. Note that participants do not complete SSHRC CVs at the Letter of Intent stage.
If you incorrectly type in a participant’s family name, you will receive the following error message: "Must be identical to family name above". The system will recognize the discrepancy only after the co-applicant or collaborator has accepted the invitation. In order for your application to be successfully verified, the participant’s family name must be identical to the family name found in our database.
Your application will not be "Verified Successfully" until each participant you invited has successfully completed and verified their invitation.
If you require additional information on the invitation process, consult the instructions under "Accepted Invitations" on the "Portfolio" screen.
Explain the different types of expertise needed to ensure the success of the partnership. Describe the roles, responsibilities and contributions of the project director and key co-applicants and/or collaborators. Clearly indicate, where appropriate, whether they are from an academic or non-academic sector (e.g., not-for-profit organization, philanthropic foundation, public or private sector organization), and how the activities and expertise of each member will support and enhance the proposed partnership. Include details about whether the team member has worked collaboratively with the project director and/or other team members in the past.
For each partner organization, list the family name and email address of the contact person. Partner organizations are required, for administrative purposes, to identify an individual who will act as a contact person. Once the data are saved, the system will display the information alphabetically by family name on this screen and by organization name on the PDF. It will also generate an email to each partner organization’s contact person, inviting him/her to confirm their organization's participation in the application.
If the partner organization contact accepts the invitation, the status will change to "Invitation accepted" and his/her form will be attached to the application form upon creation. You can then view the partner organization’s form by clicking "View Form."
If the partner organization contact does not accept the invitation, the status will remain "Invitation not yet accepted".
If the partner organization deletes the system-generated email requesting their participation, the project director can click "Resend Email" and the same invitation will be sent again.
If the partner organization declines the invitation (by deleting the Accept Invitation form from the Portfolio), you will be notified by email and you must remove the partner organization from the application by clicking "Clear entry."
For details on all modules to be submitted by each partner organization, consult the Invited Partner Organization Instructions.
It is the responsibility of each invited partner organization to complete, verify and submit their Accept Invitation form, including their Letter of Support. Each letter should be written on official letterhead, signed by appropriate officials, and, at a minimum, include the following:
Note: The letter of support may only be submitted via the online invitation process (see instructions below). Paper copies will not be accepted.
You must attach an electronic copy of a list of potential partner organizations and other contributors you plan to engage during the lifetime of your grant. Include website links, if available.
The list should be divided into the following categories:
Potential partner organizations
Indicate whether each partner organization listed has been approached to participate.
Other contributors include organizations (e.g., philanthropic foundations, private sector organizations) or individuals who are not invited partners, but who are likely to provide cash and/or in-kind contributions during the lifetime of your grant.
Provide a summary of your proposal written in clear, plain language. It should be written in non-technical terms and be clearly understood by a range of audiences with varied areas of expertise. Clearly indicate the following:
Note: If your proposal is funded, this summary will be used for promotional purposes outside the research community to inform politicians, the media and members of the public who request information about research funded by SSHRC.
Type your text directly into the box, or cut and paste it from a document prepared using a word processor. You may enter only plain, unformatted text, not bold type, italics, script, underscoring, formulas or special characters. Your text must not exceed one (1) page on the PDF copy. Text that exceeds the capacity of the text box will not be displayed when printed. Click "Save" and then "Preview" to ensure your text will appear on the form.
You must attach an electronic copy of your Project Goal and Description. Before writing your proposal, consult the evaluation criteria in the funding opportunity description. Write your proposal in clear, plain language. Avoid jargon, acronyms and highly technical terms. SSHRC encourages the use of tables, charts and diagrams, as they are often the most effective and efficient way to capture the proposed governance structure and co-ordination of formal partnerships and activities. Within your description, provide the following information:
In addition to the project goal and description, if you are submitting a request for support for a tool for research or related activities, consult SSHRC’s Guidelines for Support of Tools for Research and Related Activities. The Guidelines are intended to provide assistance to researchers submitting requests for support for tools distinct from a typical component of a research grant. If you find, after reviewing the Guidelines and consulting the Canada Foundation for Innovation website, that your tool request corresponds with SSHRC requirements, include the estimated costs of tools for research and related activities in part 2 of the Funds Requested from SSHRC section. Note that, should you be invited to the formal application stage, you will be required in your formal application to provide detailed justification for these expenses.
If in Identification you have self-identified yours as a "research-creation" project, you must include a website link to provide samples of work that best illustrate the qualifications of the team and/or the nature of the proposed research-creation.
Reasonable efforts will be made to view or listen to support material; however, due to technical challenges, SSHRC cannot guarantee that the samples will be accessed. Please consider that reviewers will have very limited time per application to view, read or listen to samples of work. Note that only links provided in the support material attachment will be used by merit reviewers. Note that only links provided in the support material attachment will be used by merit reviewers.
If including a website link, please follow these instructions:
Note: SSHRC assumes no responsibility in cases where links provided are broken or the server is unavailable during the adjudication period.
See SSHRC’s Guidelines for Research-Creation Support Materials for more information.
Prior to filling out this section, see the exclusions in the Guidelines for Cash and In-Kind Contributions.
At the formal application stage, applicants must demonstrate that they will secure, over and above the budget requested from SSHRC, a minimum of 35 per cent in additional resources from sources other than SSHRC during the life of the grant (four to seven years). Applicants should use the Funds from Other Sources module to indicate specific contribution amounts. Successful Letter of Intent applicants will be required to begin confirming cash and/or in-kind contributions for inclusion in their formal application.
In an electronic attachment, detail your plans to secure cash and/or in-kind contributions. The plan must describe:
Attach an electronic copy of all bibliographic references cited in your proposal.
If you have included references by the project director, co-applicants or collaborators indicate these in bold font.
You may enter up to $20,000 as the amount requested to assist the research team to help in the preparation of the formal application. In the Budget Justification section, provide details and justification of the individual costs comprising this total.
At the Letter of Intent stage, the figures provided need only be estimates of the amounts you anticipate requesting at the formal application stage should you be invited to submit a formal application. Partnership Grants are valued at a maximum of $500,000 per year over four to seven years, up to a total of $2.5 million.
For each budget year (four to seven years), estimate, as accurately as possible, the research, research training and/or research-related costs that you would ask SSHRC to fund through a Partnership Grant. All budget costs must conform to the rates and regulations of the applicant (the institution or organization that will manage or administer the funds), and must be fully justified in terms of the needs of the project, including costs for organizing and integrating team activities and for communicating results to audiences, stakeholders and the general public.
Note that, for Partnership Grants, researchers affiliated with foreign postsecondary institutions can be named as co-applicants, and thereby have access to all eligible research expenditures. The Tri-Agency Financial Administration Guide allows for data management and open access-related expenses. The guide should be consulted for information on all eligible and ineligible expenses.
Enter amounts rounded to the nearest dollar without any spaces or commas (e.g., 2000). For blank entries, leave in the "0" value. When entering an amount, highlight the "0" and type the dollar value in the box provided.
For each of the categories below, enter the number (#) of students and non-students you plan to hire, whether as salaried employees or as recipients of stipends.
Note: Amounts paid to students or postdoctoral researchers cannot be paid both in the form of a stipend and of a salary or wages during a given year. However, it is possible to choose a different form of payment in a subsequent year of the tenure of the grant.
Student and non-student salaries and benefits
For each applicable category, enter, for each budget year, the number (#) of students and non-students to be hired. Specify the total amounts.
Note: When students are paid by wage, the amounts should be determined in accordance with the university's collective agreement or policy. No SSHRC maximums apply when paying students by salary.
You may request stipends for graduate students and postdoctoral researchers. Stipends must be justified in terms of the research, research training and/or research-related objectives, as relevant. The work performed by stipend recipients should be an integral part of the project.
Other—Salary research allowance
Salary research allowances are an eligible expense. These stipends cover up to 50 per cent of the cost of temporarily replacing an employee from a Canadian not-for-profit organization who will be devoting his or her time as a project director or co-applicant on a SSHRC-funded research project. The request for salary research allowance must be justified in the proposal.
Salary research allowances can only be used by not-for-profit organizations that have project directors or co-applicants listed on their Notice of Award. Researchers holding an academic position at a postsecondary institution and government employees are not eligible for salary research allowances.
Note that a salary research allowance is not a salary for the project director or co-applicant, but is paid to the Canadian not-for-profit organization in order to offset the costs of replacing its employee.
For further information, please consult SSHRC’s Salary Research Allowances policy.
Travel and subsistence costs
Enter, by budget year, the total amounts requested for travel abroad and within Canada for both the research team and student personnel. Project directors must obtain the lowest possible travel fares. Car rental is an eligible expense only if it is essential to the research.
Subsistence costs must be based on rates approved by the institution or organization that will administer the funds.
Consulting fees for professional and technical services are eligible expenditures only if it is demonstrated in the Budget Justification that expert advice is needed.
You may include other supply items (e.g., software, stationery, postage, telephone calls) only if they relate directly to the research.
Non-disposable equipment—Computer hardware
Purchase or rental of computers and associated hardware is allowable only if these are not accessible through the postsecondary institution or employer.
Other non-disposable equipment
Purchase or rental of equipment (e.g., audio or video equipment) is allowable only if it is not accessible through the postsecondary institution or employer.
Specify other research and/or related expenses not already included.
Tools for research and related activities
For tools for research and related activities, select “Other expenses” and specify "Tools." You must combine all requested expenses related to tools (i.e., for software, equipment and professional and technical services) into this category. Consult SSHRC’s Guidelines for Support of Tools for Research and Related Activities for more information on social sciences and humanities tools.
List the host institution/organization and all partner organizations and other contributors (e.g., individuals, not-for-profit organizations, philanthropic foundations, private sector organizations) that are providing cash and/or in-kind contributions for the proposal. You must also indicate whether or not these funds have been confirmed. Where applicable, include:
If a funding source is not listed, select "Other/Unknown" using the "List ..." button. Type in the source name and amount and identify the contribution type.
If you have received, from a single funding source, more than one contribution of the same type (i.e., cash or in-kind) and a confirmation status, you must combine these contributions into one entry (e.g., two $20,000 confirmed cash contributions from a university become one confirmed $40,000 cash contribution). Enter amounts rounded to the nearest dollar without spaces or commas (e.g., 2000). For blank entries, leave the "0" value. When entering an amount, highlight the "0" in the box provided and type the dollar value.
Note: All contributions must be indicated in Canadian currency.
When you save the data, five new blank entry lines will be added to the screen to allow you to enter additional funding entries.
You must attach an electronic copy of the budget justification for the $20,000 in development funds requested from SSHRC for preparation of the formal application. Please note that justification for the estimated costs of the full proposal is not required at this stage.
List up to three Canadian and/or foreign specialists whom SSHRC may ask to assess your application in the case that you are invited to submit a formal proposal.
Note that SSHRC reserves the right not to select a reviewer from the submitted list, and that the list will not be used in evaluating your Letter of Intent application.
Suggested reviewers cannot be:
Names and Initials
Enter the name and initials of the suggested reviewers.
The address you provide must be complete and accurate, as SSHRC will use it to correspond with the reviewer. For countries other than Canada and the United States, select the "Other" address format and enter the city/municipality, province and postal code in the address lines.
Provide the reviewer’s personal email address to ensure that SSHRC can consult with him or her promptly and easily.
List keywords, separated by a semicolon, that best describe the reviewer's areas of research expertise.
Project directors may also attach a one-page document naming potential reviewers who, in their opinion, would be unlikely to provide an impartial review. This document must provide a justification for excluding potential reviewers (e.g., experts with whom you or members of your research team have had serious disputes). While SSHRC cannot be bound by this information, it will take it into consideration in the selection of external reviewers at the formal application stage, should you be invited to submit a formal application.
This information will be held in strictest confidence and will not be provided to external reviewers or members of the adjudication committee. The information will be used only to help choose reviewers at the formal application stage. Any exclusion (if still relevant) should be renewed with any subsequent applications.
Project directors must attach an electronic copy of their Research Contributions. A maximum of four pages is permitted to cover the following sections, which must be presented in the following order:
1. Relevant Research Contributions Over the Last Six Years
Outline research contributions within the last six years. For an application deadline in February 2017 for example, include contributions from February 2011 onwards. In the case of those candidates claiming career interruptions (see 4. Career Interruptions and Special Circumstances below), you may include publications drawn from your most recent periods of research activity, to an overall total of six years.
Provide details, as appropriate, on the contributions you listed, as follows:
Group your contributions by category in the following order, listing your most recent contributions first:
Examples include books (where applicable, subdivide according to those that are single-authored, co-authored and edited works), monographs, book chapters, articles in scholarly refereed journals, conference proceedings, etc.
When listing refereed works, be aware that a “refereed work” involves its assessment:
Other refereed contributions
Examples include papers presented at scholarly meetings or conferences, articles in professional or trade journals, etc.
Examples include book reviews, published reviews of your work, research reports, policy papers, public lectures, etc. See SSHRC’s Guidelines for Effective Knowledge Mobilization for examples of other contributions.
Indicate one of the following statuses—"submitted", "revised and submitted", "accepted" or "in press". Provide the name of the journal or book publisher and the number of pages. Contributions not yet submitted should not be listed.
List your most recent and significant achievements, grouping them by category. Creative outputs will be evaluated according to established disciplinary standards, as well as creative and/or artistic merit. Examples of creative outputs may include, for example, exhibitions, performances, publications, presentations, film, video, audio recordings, etc.
If applicable, you may include a website link. SSHRC cannot guarantee that links will be accessed.
2. Other Research Contributions
Describe any other contributions to research and the advancement of knowledge within the last six years, including your research contributions to non-academic audiences (e.g., general public, policy-makers, private sector or non-profit organizations, etc.). See SSHRC’s Guidelines for Effective Knowledge Mobilization for examples of other contributions.
3. Most Significant Career Research Contributions
List and rank up to five of your most significant contributions over your entire career. In this case, the six-year rule does not apply. Therefore, contributions listed here may differ from those listed in the other sections of your CV. Please ensure that you explain briefly the significance of the contributions listed.
4. Career Interruptions and Special Circumstances
SSHRC asks its adjudication committees to take into consideration both career interruptions and special circumstances that may have affected the record of research achievement of candidates. In doing so, adjudication committee members will be able to more accurately estimate the productivity of each researcher, independent of any career interruptions or special circumstances in the last six years. Previous productivity is one element that may predict the success of the proposed project.
Career interruptions occur when, for health, administrative, family or other reasons, a researcher is taken away from his or her research work for an extended period of time. In these cases, as explained above in relation to Relevant Research Contributions Over the Last Six Years, the researcher should explain the absence(s) and ask that an equivalent period of research activity prior (but as near as possible) to the present day and leading to a total of six years be taken into consideration by the adjudication committee.
Special circumstances involve slowdowns in research productivity created by health, administrative, family or other reasons (i.e., the researcher was not taken completely away from his or her work).
5. Contributions to Training
Provide the following information on students you have helped train within the last six years:
Specify if your opportunities for such contributions have been limited because your university does not have graduate degree programs in your field or discipline.
Project directors must describe their experience in engaging in and/or leading formal partnerships, and any previous experience related to the objectives of the Partnership Grant application. Please justify how this experience will aid you in the proposed activity. Examples of relevant experience include: working within or with communities and/or organizations (e.g., not-for-profit organizations, philanthropic foundations, think tanks, private sector organizations), non-academic career information, or voluntary work. Include:
The following table indicates which project directors must provide Research Contributions (see Research Contributions instructions above) and Relevant Experience attachments:
Project directors affiliated with a postsecondary institution
Project directors affiliated with a not-for-profit organization
* For project directors affiliated with a not-for-profit organization only, the Research Contributions section of the application is optional. If you choose not to complete this section, you will, for technical reasons, be required to attach a PDF file entitled "Not applicable" to your application. Otherwise, your application cannot be submitted and will not be processed.
Date modified : 2016-09-15