Accept Invitation
Invited Partner Organizations
Instructions (Web)

Introduction

Partner organizations are required, for administrative purposes, to identify an individual who will act as a contact person. As the partner organization contact person, you have been invited to participate in an application.

If you delete the system-generated email inviting you to complete this form, the applicant can resend the email. If you are removed as a partner contact by the applicant, you will be notified by email.

Once you have submitted the Partner Organization Form, it is still possible for you to make changes as long as the applicant has not electronically submitted the application to SSHRC. If you attempt to make changes to the form once the applicant has already submitted the application, you will receive one of two messages: (1) form update error or (2) applicant has forwarded form.

Important: The only access to the Partner Organization Form is through the link indicated in the system-generated email. We suggest you bookmark the link or save the email.

We also suggest that you print and consult these instructions while you are completing your Partner Organization Form. You may also refer to this document by clicking on the "Instructions" button at any time within a screen. This button will link you directly to the instructions for the screen you are completing.

Guidelines for the Involvement of Partners

Partner organizations, whether from academia or the private, public and non-profit sectors, work collaboratively to achieve shared goals for mutual benefit. More specifically, they agree and commit to collaborate in a way that creates and fosters an environment based on:

open communication and information exchange;
recognition for the contributions and skill sets that each partner brings to the project;
trust, inclusivity and shared responsibility in the project’s governance and decision-making processes;
a commitment to produce high-quality results; and
a recognition that all partners have a role to play in sharing, promoting and disseminating results to ensure that the knowledge created is accessible for the benefit of all those who wish to access it.

Application Summary

The information provided by the applicant in the Identification module of their application form is automatically included here. The fields are not editable; they are read-only.

Partner Organization Information

Contact Information
Enter complete information for the organization and the contact person. Restrict the use of acronyms in the organization field. If possible, translate foreign organization names into English or French. SSHRC’s database does not accept special characters.

Address
The address you provide must be complete and accurate, as SSHRC will use it to correspond with you. For countries other than Canada and the United States, select the "Other" address format and enter the city/municipality, province and postal code in the address lines.

E-mail
Include an email address at which you can be reached.

Web address
If applicable, include your website address. This will enable us to validate/verify your information.

Letter of Support—maximum two pages (mandatory)

Prior to filling out this section, see SSHRC’s updated definitions of partner organization and formal partnership and the exclusions in the Guidelines for Cash and In-Kind Contributions.

Each partner organization must attach an electronic copy of a Letter of Support. It must be written on official letterhead, signed by appropriate officials, and at a minimum, include the following information:

a statement that you are willing to participate in the development of a Stage 2 application;
the reason(s) for your involvement in the partnership; and
the anticipated cash and/or in-kind contributions if known at this stage.

Note that the letter of support may only be submitted via the online invitation process (see instructions below). Paper copies will not be accepted.

Save the document as a PDF file (.pdf extension), locate it on your computer by clicking on the "Browse" button and attach it to the application by clicking on the "Attach" button on the screen. An error message will appear if the file you are trying to attach does not meet the required specifications for page length and page size. Once you've successfully attached the electronic file, we recommend that you click on the "View attached file" button to ensure that you have the proper file.

Submit

Before you can submit the Partner Organization Form, you must successfully verify your form. When you select the "Submit" module and click the link "Click here to verify your form", the system will generate a Verification Report that lists any fields that must be completed or corrected. Once you have successfully verified your form, you must click on the link "Submit" and the completed Partner Organization Form will be attached to the application form. By submitting, you are acknowledging that you have read and agree in principle with the objective(s) of the proposal.

Note: The applicant cannot submit his/her application until you have submitted the Partner Organization Form.

Date modified: 2017-10-05