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Social Sciences and Humanities Research Council of Canada Government of Canada

Electronic Submission of Applications to SSHRC
Terms of Use

The SSHRC on-line system enables individuals to submit applications for funding electronically to the Social Sciences and Humanities Research Council (SSHRC). It also enables certain authorized individuals to support, monitor and approve such applications while respecting the confidential nature of the information provided.

All information entered into this system will be managed and protected in accordance with applicable federal laws and policies as set out below, and in accordance with these Terms of Use.

Information provided will be transmitted to SSHRC in an encrypted file format and stored on a secure server. This information will be deleted from the secure server within six years.

Information collected using these Web forms will be treated in strict confidence. In addition to the uses and disclosures outlined below it may also be used to identify and authenticate you when using the Helpdesk or in the event that you forget your password.

As a research administrator (representative of the institution) sponsoring the applicant, you confirm that:

  • the institution will abide by the roles and responsibilities set out in the Memorandum of Understanding (MOU) with SSHRC;
  • the applicant has met or will meet the eligibility requirements;
  • the institution agrees to comply with SSHRC’s data protection requirements and has adequate safeguards in place to protect sensitive information entrusted to it by SSHRC for the purpose of administering applications and awards;
  • the institution is willing to administer any grant received according to SSHRC policies;
  • the institution agrees to take the necessary steps to ensure that machine-readable files or computer databases are preserved and accessible under conditions agreed to by the institution and the researcher;
  • the applicant (principal investigator) is affiliated with the institution;
  • the applicant has the necessary time and facilities to carry out the research;
  • the institution will release funds to the successful candidate once all necessary certification requirements and conditions have been met;
  • the institution will notify SSHRC of any change in the grant holder's status during the tenure of the grant;
  • the institution has verified that the budgetary estimates are in accordance with the university's rates and policies;
  • you will not use or disclose any information that you obtain or view in connection with your permitted access to the SSHRC on-line system for the purposes of your participation in the SSHRC process;
  • SSHRC reserves the right, in its sole discretion, to terminate or restrict my access to the SSHRC on-line system at any time, without notice.

In submitting an application to SSHRC through the research administrator (representative of the institution), the applicant confirms that he/she:

  • accepts the terms and conditions of the grant as set out in SSHRC’s policies, guidelines and the Memorandum of Understanding between SSHRC and Canadian institutions;
  • accepts the terms and conditions of the grant, if awarded;
  • has read and agrees to comply with SSHRC's integrity policy and the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans;
  • has not been barred from applying to SSHRC or any other research organization for reasons of breach of standards of ethics or integrity (financial or scholarly misconduct);
  • certifies that the information provided in the application is complete, accurate and consistent with institutional policies to the best of his/her knowledge. The provision of false or inaccurate information may result in sanctions, including the termination of funding and disentitlement from eligibility, for future funding;
  • accepts that, in the case of joint and special initiatives, all information in an application is accessible to representatives of the named partner agency, for the purposes of adjudicating candidates and monitoring and evaluating the program;
  • understands that competition results will be made available through the university research office shortly after the adjudication committee meetings; and
  • agrees to SSHRC's use of the summary for publicity purposes if a grant is awarded;
  • understands the federal Access to Information Act and the Privacy Act as they pertain to grant application information (see Regulations Governing Grant Applications).

When co-applicants and collaborators accept an invitation to participate on an application, they certify that they:

  • also agree to the above; and
  • agree that the applicant will administer the grant on behalf of the team.

When I select "I accept" below, I confirm that I am in full acceptance of these Terms of Use and that this electronic acceptance is equivalent to my handwritten signature. I recognize and accept that this agreement applies in full to all applications, documents and communications I may submit, view or obtain electronically or otherwise relating to the SSHRC on-line system and the operations of SSHRC.